Thank you for visiting Online Washington State Phone Directory and reviewing
our Privacy Notice. This notice addresses collection, use and security of and
access to information that may be obtained through use of Inside DIS. This
notice covers the following topics:
Information collected and how it is used
Personal information and choice
Public access to information
Nondisclosure of certain personal information
Review and correction of personally identifiable
Cookies and applets
The information we automatically collect or store is logged and used
by Online Washington State Phone Directory only to improve the content of
our Web site services and to help us understand how people are using our Web
site and services. DIS analyzes this information and the Web site logs to
determine how our Web site is being used, so that we may continually improve
the site's usefulness to the public.
The Internet Protocol Address and domain name used. The Internet Protocol
address is a numerical identifier assigned either to your Internet service
provider or directly to your computer. We use the Internet Protocol Address to
direct Internet traffic to you. This address can be translated to determine the
domain name of your service provider (e.g. xcompany.com or yourschool.edu);
The type of browser and operating system you used;
The date and time you visited this site;
The Web pages or services you accessed at this site; and
The Web site you visited prior to coming to this Web site.
What we collect if you volunteer information.
If during your visit to Online Washington State Phone Directory you
participate in a survey, send an email, or perform some other transaction
online, the following additional information will be collected:
The information collected is not limited to text characters and may
include audio, video, and graphic information formats you send us. The
information is retained in accordance with Chapter 40.14 RCW, Preservation and
Destruction of Public Records.
The email address and contents of the email;
Information volunteered in response to a survey; and
Information provided on any online form used to engage in the online
We use your email to respond appropriately. This may be to respond to you to
address issues you may identify, to further improve our Web site, or to forward
the email to another agency for appropriate action. Survey information is used
for the purpose designated. Information provided on the online form is used to
complete the online transaction and perform the service or provide the
You may choose whether to provide personal information on-line.
"Personal information" is information about a natural person that is readily
identifiable to that specific individual. Personal information includes such
things as an individual's name, address, and phone number.
We collect no personal information about you unless you voluntarily provide it
to us by sending us email, participating in a survey, or completing an on-line
form. You may choose not to contact us by email, participate in a survey or to
provide any personal information using an online form. Your choice to not
participate in these activities will not impair your ability to
browse Online Washington State Phone Directory and read or download any
information provided on the site
If personal information is requested on the Web site or volunteered by the
user, state law and the federal Privacy Act of 1974 may protect it. However,
this information is a public record once you provide it, and may be subject to
public inspection and copying if not protected by federal or state law.
If you believe that your personal/private information is being used for a
purpose other than what was intended when submitted, you may contact the agency
contact person or position as shown in the Contact Information Section of this
The Children's Online Privacy Protection Act (COPPA) governs information
gathering online from or about children under the age of 13. DIS is especially
concerned about protecting children's privacy.
Online Washington State Phone Directory does not require children to reveal any
information that could personally identify them. If a child chooses to provide
personally identifying information to us then the child must get his/her
parents' permission before providing any information on line -- at our site or
any other site. When an Agency Web site needs to collect information about a
child under 13 years old, COPPA required information and instructions will be
provided by the specific Web page that collects information about the child.
The Web page will specify exactly what the information will be used for, who
will see it, and how long it will be kept. Most importantly, if children do
provide information through Inside DIS, it is only used to enable us to respond
to the writer, and not to create profiles of children.
In the State of Washington, laws exist to ensure that government is open and
that the public has a right to access appropriate records and information
possessed by state government. At the same time, there are exceptions to the
public's right to access public records that serve various needs including the
privacy of individuals. Exceptions are provided by both state and federal laws.
All of the information collected at this site becomes public records that may
be subject to inspection and copying by members of the public, unless an
exemption in law exists. RCW 42.56.070 states that:
Each agency, in accordance with published rules,
shall make available for public inspection and copying all public records,
unless the record falls within the specific exemptions of subsection (6) of
this section, this chapter, or other statute which exempts or prohibits
disclosure of specific information or records.
In the event of a conflict between this Privacy Notice and the Public Records
Act or other law governing the agency's disclosure of records, the Public
Records Act or other applicable law will control.
Online Washington State Phone Directory may request that you provide
certain personal/private information in order to process an online transaction.
You may choose not to provide this information, but if you choose not to
provide it we will be unable to process the transaction online and you will
need to complete the transaction either in person or by mail.
The following laws may prevent DIS from disclosing the personal/private
information about you except as necessary to process the transaction:
You can review any personally identifiable information we collect about you by
using the information in the Contact Information section at the end of this
Notice. You may recommend changes to your personally identifiable information
you believe to be inaccurate by submitting a written request that credibly
shows the inaccuracy. We will take reasonable steps to verify your identity
before granting access or making corrections. Read RCW 43.105.310
The residential address and residential telephone number of employees of a
public agency which are held by the agency in personnel records, employment or
volunteer rosters, or mailing lists of employees. RCW 42.56.250(3)
Personal information in files maintained for employees of any public agency to
the extent that disclosure would violate their right to privacy. RCW 42.56.230
All applications for public employment, including the names of applicants,
resumes, and other related materials submitted with respect to an applicant. 42.56.250(2)
To better serve our users we use "cookies" to customize your browsing
experience with Inside DIS. Cookies are simple text files stored on your
computer by your web browser.
Cookies created on your computer by using this Web site do not contain
personally identifying information and do not compromise your privacy or
security. We use the cookie feature only to store a randomly generated
identifying tag on your computer.
Applets, when used, are tools downloaded to your computer to work with the
software you have. They are intended to enhance your browsing experience by
enabling you to view information in a unique manner and/or to enable access to
information that your computer would otherwise be unable to access without the
Online Washington State Phone Directory does not use applets, so you are not
required to use applets to browse this site.
The Department of Information Services, as developer and manager of Inside DIS,
has taken several steps to safeguard the integrity of its data and prevent
unauthorized access to information maintained by DIS. For site security
purposes and to ensure that this Web site remains available to all users, DIS
employs software to monitor traffic to identify unauthorized attempts to upload
or change information or otherwise cause damage to this website. These measures
are designed and intended to prevent corruption of data, block unknown or
unauthorized access to our systems and information, and to provide reasonable
protection of private information in our possession.
This information should not be construed in any way as giving business, legal,
or other advice, or warranting as fail proof, the security of information
provided via DIS Web sites.
Online Washington State Phone Directory has links to many other Web sites.
These include links to Web sites operated by other government agencies,
nonprofit organizations and private businesses. When you link to another site,
you are no longer on Online Washington State Phone Directory and this
Privacy Notice will not apply. When you link to another Web site, you are
subject to the privacy notice of that new site.
Reference in this Web site to any specific commercial products, processes, or
services, or the use of any trade, firm, or corporation name is for the
information and convenience of the public and does not constitute endorsement,
recommendation, or favoring by the State of Washington, DIS, or its officers,
employees or agents.
DIS reserves the right to revise and update this Privacy Notice at any time
without notice by posting such revised Privacy Notice at the Online
Washington State Phone Directory home page.
To review your personal information, or request correction of your personal
DIS Public Disclosure Officer
PO Box 42445
Olympia, WA 98504-2445
Phone: (360) 902-3551 Fax: (360) 586-5885
To offer comments about Online Washington State Phone Directory or the
information presented in this notice:
DIS Privacy Officer PO Box 42445
Olympia, WA 98504-2445
Phone: (360) 902-3551 Fax: (360) 586-5885
Last modified: August 16, 2006